How to use reports for Assets
Assets aren’t currently available in the Atlassian Government environment.
The Assets dashboard is a comprehensive platform designed to provide insights into your assets and configuration data. With a variety of pre-configured charts, it offers a visual representation of your objects, their associated work item and the projects they belong to, as well as how long each is in use.
There may be a delay of at least 30 minutes for the data from Assets to be reflected in the dashboard.
You need to be a Jira admin in order to access this view-only report. Reports for Assets is available to all Premium and Enterprise users.
To access reports for Assets:
Navigate to your project, then select Assets.
Select Reports at the top of the page.
Reports for Assets
The dashboard is divided into 4 separate reports. Each report contains charts that visualize data according to the filters selected. You can also subscribe to a report to get email updates, save the current filters as new reports for later use, and export reports as downloadable PDFs and CSVs.
This guide will explain how to do all the above, how to use each filter and the charts they control, and provide some suggested use cases. Each report can be accessed from the navigation bar on the left side of the screen.
Subscribe to email updates
You can subscribe to email updates on the reports. Subscribers will receive scheduled emails with regular updates. You can add also stakeholders to these subscriptions, so you don’t have to manually share reports. Opt in or out of the scheduled updates as needed.
To subscribe to reports for Assets:
Navigate to the report you want emails for
Select the icon in the top right, then select Add subscription
Now you can set up your subscription preferences according to your team's needs:
Name: The name of the subscription
Frequency: How often to send the subscription
Day of week: The day to send the subscription; only available if Frequency is set to Weekly
Day of month: The day of the month to send the subscription; only available if Frequency is set to Monthly
Hour of day: The hour (in UTC time) to send the subscription
Subscription controls: Customize your subscriptions by setting specific values to the controls
Format: PDF, CSV, or both
Include inline image: Select to add an image of the dashboard to the subscription
Subscription recipients: Add people who should receive the subscription. Subscription recipients must have access to the dashboard.
Select Add.
Read more about dashboard subscriptions.
Save and update reports
You can also save your reports for later use, keeping the set global and chart-level filters.
To save a report:
Navigate to the report you want to save.
Select Save in the top-right of the screen, and enter a name for the report.
Then, select Save once more.
To change the report’s name, select the name at the top of the report, enter the new name, and then select the icon.
If you change the filters and want to save them, select Update in the top-right.
Delete reports
You can delete a report if you don’t need it anymore.
To delete a report:
Navigate to the report you want to delete.
Select theicon to the right of the report’s name.
When a report is deleted, any subscriptions attached to that report will still exist and must be deleted separately.
You can delete subscriptions by selecting a default report from the left sidebar, selecting the schedule icon and then selecting the delete icon next to the subscription you wish to delete.
Export reports
You can export reports and download them as PDFs or CSVs.
To export a report:
Navigate to the report you want to export
Select the icon in the top-right.
Select Download as PDF or Download as CSV
Filters for all reports
These filters are the top-level filters that are then applied to all the other charts in the report – e.g. the IT Department’s schema that stores all the team's information about laptops, software, servers etc.
Objects by attribute
This report provides insights into how many objects possess certain attributes.
A manager could use this report and the charts within to find out how many laptops (objects) are in a particular location and have the status attribute of in use.
The objects by attribute report contains the following charts:
Number of objects by attribute - groups the results to show the aggregated number of all the attribute values based on the selected attribute type.
Object attribute details - allows you to explore the particular attribute values related to the selected object type attributes.
Analysis of objects by work item
This report provides insights about work items that are linked to objects.
A project manager could use this chart to identify objects that are frequently linked to work items and may require further attention or replacement.
The objects by work item report contains the following charts:
Work items linked to objects - shows how many work items are linked to objects of the selected object type attribute.
Work items by object - displays all the work items that are linked to the selected object type attribute.
Objects over time
This report provides insights into objects over a period of time, based on their creation date.
A technician can use this chart to get a complete picture of all work items associated with a specific object.
The objects over time report contains the following charts:
Number of objects created - displays the total number of objects created over the selected timeframe of the object type selected in the Filters for all reports section. This number is cumulative.
Number of objects - shows the total number of objects by date attributes over time, based on the object date type attributes filter selected above.
Attribute analysis
This report provides insights into attribute changes over time.
A system administrator can use this chart to track changes in an attribute (like Available disk space) over time.
The objects over time report contains the following charts:
Attribute value over time – allows you to analyze an attribute's changes over a given period.
Compare object type attributes – provides a comparison of different attributes of an object type.
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