Add an approval step to a workflow

When you add an approval step to a workflow status, you can choose:

• when a work item requires approval

• who needs to approve the work item, and who can’t approve it

• what happens when the work item is approved or declined

You can add an approval step to workflows with an associated work type that is being used by a request type. Find out more about request types.

You need to be a Jira administrator to add an approval step to a workflow.

To add an approval step to a workflow:

1. From your service project, select Project settings > Workflows.

2. Select Edit () next to the workflow you want to add an approval to.

3. Select Diagram if you’re not already in the diagram view.

4. Select the status you want to add an approval step to.

5. Check the box next to Include approval step.

   • Note: This option is only available if the workflow status has at least two transitions: one for Approve, and one for Decline. Read more about how to add transitions to workflow statuses.

6. Next to Include approval step, select Edit.

7. Next to Number of approvers, select how many people you want to approve the work item.

8. Next to Approver source, select where you want your approvers to come from.

   • If you don’t see the custom field you want to get approvers from, make sure its Applicable context is set to Global. Find out how to edit the context of a custom field.

9. Select Next.

10. Select the statuses to transition to if the work item is approved or declined.

11. Under Exclude approvers from, select the fields you want to exclude approvers from.

    • Any users that appear in the fields you select here will not be able to approve work items that use this workflow.

12. Select Add.

13. At the top of the screen, select Publish draft.