Manage columns and statuses in team-managed software spaces
This page is for software spaces
To check whether you’re in a software or business space, select More actions (•••) next to the space name in either the header or the sidebar. At the bottom of the menu that opens, your space details will be shown.
When you first start out, columns and statuses are connected to each other. This means when you create a column, you’re also creating a status. Changes to your columns and statuses can therefore be managed directly on the board.
This changes however when you assign multiple statuses to a single column or give a column and its assigned status unique names. The column and status/es become separate elements, independent of each other.
Columns and their statuses could look a little like this:
Column | Status |
|---|---|
To Do | To Do Gathering Requirements |
In Progress | In Progress In Review On Hold |
Done | Won’t Do Done |
Your board configuration is now separated from your board. To create new columns, or make any changes to your existing columns and statuses, use your Columns and statuses settings.
You must have the following to do the things described on this page.
Role: Space admin
Configure the board in your software space
To access your Columns and statuses settings from your board:
If not already there, navigate to your team-managed software space.
From your space’s sidebar, select your board beneath its respective space.
In the top, far right select More actions (•••), then Configure board.
Another way you can configure your board is by accessing the settings:
If not already there, navigate to your team-managed software space.
Next to your board’s name in the sidebar, select More actions (•••), then Board settings.
If you’ve previously changed these settings, you can quickly access them again by selecting Configure board next to the rightmost column on your board.
To access your Columns and statuses settings from anywhere in your space:
If not already there, navigate to your team-managed software space.
Next to the name of your space in the sidebar, select More actions (•••), then Space settings.
Select Board.
Add or move a column in your software space’s board
Creating a new column in the Columns and statuses settings won’t create an associated status.
Statuses are instead created and managed in the workflow editor. How to view, add, or remove statuses in your space
To add a new column:
If not already there, navigate to your Columns and statuses settings.
Select Create column (+) next to the rightmost column.
Rename a column and set limits on your software space’s board
Keep in mind that choosing unique names for a column and the status it’s assigned will impact your ability to edit from your board.
If not already there, navigate to your Columns and statuses settings.
Hover over the column title. Select Edit column ().
Enter a new name for the column.
In this modal, you can also set a maximum number of work items. The column changes color when it contains too many work items.
Delete a column on your software space’s board
In your Columns and statuses settings, you can only delete columns. Statuses are independent of columns in these settings. If a status isn’t assigned to a column, any work items with that status won’t be visible on the board.
Statuses are created and managed in the workflow editor.
If not already there, navigate to your Columns and statuses settings.
Hover over the column heading. Select Edit column ().
Select Delete column in the bottom left.
You can continue to configure your board, directly on your board. To do this, revert to the original one-status-per-column state, and make sure the columns and statuses share the same name.
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