Enable the backlog

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The following information only applies to next-gen projects.

To check which type project you need help with, look at the bottom of your project’s left-hand sidebar:

  • If you see an icon stating You’re in a next-gen project with Give feedback and Learn more menu items, you're in a next-gen project.

  • If you don't, you're in a classic project. Check out our classic project documentation.

The backlog view is a dedicated space for defining and prioritizing work your team will take on now and into the future.

The backlog view lists issues that your team plans to work on (in the Backlog or Sprint lists), as well as the issues currently on your team’s board (in the Board list). You can use the backlog issue list to plan work in advance so that your team members can quickly jump on the most important tasks when they’re ready.

Traditionally, teams that work in a Kanban style don’t use a backlog. If you work in a Kanban style, you can still help your team prioritize upcoming work with a backlog. We call this style of working Kanplan, where your backlog keeps track of tasks that you want to do in the future and cleans up your board’s to-do column. Learn more about Kanban software development.

If you work in a Scrum style, your backlog is where you plan and prioritize work to be done in future sprints. Learn more about Scrum software development.

Enable the backlog for your next-gen Software project

To enable or disable the backlog:

  1. Navigate to your next-gen software project.

  2. In the sidebar, select Project Settings.

  3. Select Features.

  4. Enable the Backlog feature.

When you enable the backlog:

  • Any new issues created through the + Create icon in the global navigation bar will appear in your backlog.

  • You’ll see a new Backlog navigation item in your project’s sidebar. Go there to see the backlog feature and start prioritizing upcoming work.

When you disable the backlog, all issues are moved to your board and placed in the appropriate column based on their current status.

Add issues to your backlog

The backlog view lists issues that your team plans to work on (in the Backlog or Sprint lists), as well as the issues currently on your team’s board (in the Board list).

To create issues for your team to work on in your backlog:

  1. Navigate to your next-gen Jira Software project.

  2. In your project’s sidebar, select Backlog.

  3. Scroll to the bottom of your Backlog list and select + Create issue.

Issues you create in your Board list or active sprint list appear on your board immediately. Issues you create in your Backlog list or future sprints lists won’t appear on your board until you’re ready for your team to work on them.

You can create issues anywhere in your Backlog list. Hover between two issues and select Create issue to create an issue where you want it to sit in your backlog and avoid manually reordering it.

Inline issue creation on the backlog

Reorder issues

Reordering your backlog’s issues can help your team quickly pick up the work that is most important or need to happen next so your project moves along smoothly.

You can select and drag an issue around in the backlog to reorder it.

We recommend ordering your issues by importance, so you can easily drag issues off the top of the list in your next sprint planning meeting. Or, if your team needs more work on the board, they can quickly grab tasks off the top of the list.

Select multiple issues at the same time by holding Ctrl (Windows) or Command (Mac). On any of the selected issues, click More (…) > Board or the name of any sprint to quickly move them between lists.

Drag the divider icon that separates lists in your backlog to quickly add the top most issues onto your board or into your active sprint.

Display the epic panel in your backlog

To view and edit epics via your backlog (rather than via your roadmap):

  1. Navigate to your next-gen project.

  2. In your project’s global menu (sidebar), select Backlog.

  3. Click the Epic dropdown filter.

  4. Click the Epic panel switch at the bottom of the filter list:

The toggle for the Epic Panel on the Backlog.

Within the epic panel, epics appear in the same order as they appear on your roadmap. Here you can:

  • Create new epics

  • Drag-and-drop epics to reorder them

  • Add/remove issues to/from epics

  • Move multiple issues from one epic to another (simply multi-select then drag-and-drop)

  • Click an epic's chevron (>) to expand more details

Add issues to epics

Agile teams can use epics to track larger sections of work. Epics represent a group of smaller, related tasks, bugs and user stories. These are called “child issues” in next-gen projects.

There are two ways to add issues to epics in the backlog:

  1. Via the backlog’s epic panel

    Go to your project's backlog > Click the Epic dropdown filter > Click the Epic panel switch.

    Drag-and-drop issues from the backlog to epics in the epic panel. Hold Ctrl (Windows) or Command (Mac) to select multiple issues at a time.


  2. Via an issue

    Within your backlog, hover over an issue and select more (•••).

    Then click Add parent (to assign the issue to an existing epic) or Change parent (to change the issue's epic).

Use the Epic filter to create new issues assigned to a specified epic. To do this, select an epic and click + Create issue.

Issues can only be part of one epic at a time. You can create and manage epics in the Roadmap.

Classic project issues can only be added to classic project epics, and next-gen project issues can only be added to next-gen project epics.

Move issues from the backlog to your board

Once your team is ready to start taking on that work, you can send your backlog work to the board and start moving issues from to-do to done.

To move issues from the Backlog list or planned sprints list onto your board:

  1. Navigate to your next-gen Software project.

  2. Select Backlog in the project sidebar.

  3. Drag and drop issues from the Backlog list into the Board list (if you work in a Kanban style), or into your team’s active sprint list (if you work in a Scrum style using the Sprints feature).

On your board, your issues will display in the column corresponding to their current status.

Select multiple issues at the same time by holding Ctrl (Windows) or Command (Mac). On any of the selected issues, click More (…) > Board or the name of any sprint to quickly move them between lists.

Drag the divider icon that separates lists in your backlog to quickly add the top most issues onto your board or into your active sprint.

What are filters in the backlog?

The quick filters available in the backlog.

Once your project gets running, you may find that your backlog has grown. The backlog comes with a number of quick filters you can use to help find and prioritize your team's work:

  • The Assignee filter allows you to select and view issues that are assigned to specific people in your project. To filter by assignee, select the person's avatar in the filter bar. You can select more than one person, if you need.

  • The Epic filter allows you to select and view issues that belong to specific epics in your project. This filter appears after you've created your first epic in the project. Learn more about epics.

  • The Label filter allows you to view issues that have been tagged with specific labels in your project. This filter appears after you've added a label to at least one issue in your project.

  • The Type filter allows you to view issues based on their issue type (for example, Bug or Task issues). This filter appears after you've created more than one type of issue in your project.

Learn more

For tips on keeping your backlog healthy and up-to-date, check out our Agile Coach backlog guide.

 

Last modified on Jul 13, 2020
Cached at 1:19 AM on Dec 4, 2020 |

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