Jira is getting a fresh new look and navigation

We’re in the process of rolling out these changes and the documentation may not match your experience. Bear with us while we update it to reflect the new changes. More about navigating the new Jira

Add your team to team-managed boards

This page is for team-managed projects

To check whether your project is team-managed or company-managed, select More actions (•••) next to the project name in either the header or the sidebar. At the bottom of the menu that opens, you’ll be able to view whether your project is team-managed or company-managed.

If you're in a company-managed project, check out these company-managed project articles instead.

More about the difference between company-managed and team-managed projects.

Add team members to your team-managed board

Your team members must first be added to your Jira Cloud site with access to software projects before getting access to your board. For more information, see Creating, editing, and deleting users in the Jira admin documentation.

Via a work item on your board 

Open a work item and assign it to someone (as long as you've already added them to your Jira Cloud site) to add them to your project.

An annotated issue, displaying the assignee field and several other fields in an issue.
  1. The work item: Select a card to view the work item’s details.

  2. Assignee: Click the assignee field and select a team member. They will be added to the board and assigned this work item.

On the board

Navigate to either your Board or Backlog and at the top of the screen, select Add people.

A cropped board, focused on the people avatars in a team. The mouse cursor hovers on a person + icon displaying "Add people"

Via Project settings

  1. From your service project, select Project settings, then Access, then People and access.  

  2. On the page, click Add people.

Assign roles

Roles (also known as permissions) control what each person can see and do on your board.

  1. From your service project, select Project settings, then Access, then People and access.

  2. When you click Add people on the page, you'll be prompted to select each person's role from the drop-down menu:

The Add people dialogue. A user has been added, and the dropdown Role provides different role types (admin, member, viewer)

You can edit their roles (or permissions) at any time by choosing from the drop-down list beside their name. You also have the option of removing people from your board by clicking Remove.

Filter work items on the board

Filters show you specific work items, and hide the rest.

A cropped and annotated team-managed board, focused on the filter feature. Featuring: 1 a search bar, 2 board member avatars
  1. Filter via search: Enter a search term to only show work items containing that text. 

  2. Filter by assignee: Click someone's avatar to filter by assignee.

Flag a work item for attention

Flagging a work item informs your teammates that a work item needs extra attention. For example, you could use a flag to indicate that you don't have capacity to finish a task, or to indicate that a work item is blocked and you'll work on it later.

On team-managed boards, flagged work items are shaded yellow:

A cropped issue card view. The card's shaded red, and has a red flag, title, and issue key.

To flag a work item:

  1. Hover over a work item and select more (). You can also select multiple work items at once by holding Ctrl (Windows) or Command (Mac).

  2. Hit Add flag.

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