Create a next-gen project

All users can create a next-gen project, even non-admins. If you're a Jira admin and you want to restrict this, you'll need to remove the Create next-gen projects permission. For more information on global permissions, see Managing global permissions

To try out a next-gen project:

  1. Choose the Jira icon ( or ) > Projects.
  2. In the top-right corner, select Create project Try a next-gen project.
  3. Under Template, click Change template and select either Scrum or Kanban.

The following information only applies to next-gen projects

If you're unsure what type project you need help with, check the bottom of your project sidebar. If you see the Give feedback and Learn more menu items, you're in a next-gen project. If you don't, you're in a classic project.

What is the board?

Note

If you have the Sprints feature enabled, your board won't show any issues until you start a sprint.

Usually, your board reflects your team’s process, tracking the status of work it makes its way through your team’s process.

To view your board:

  1. Navigate to your next-gen Jira Software project.

  2. From your project’s sidebar, select Board.

Your project’s board displays your team’s work as cards you can move between columns. In Jira Software, cards and the tasks they represent are called “issues”.

The columns on your board represent the status of these tasks. This visual representation of your team’s work helps you discuss and track the progress of your project from start to finish.

While the roadmap can help you plan and track large initiatives over weeks, months, and quarters, the board is more tactical. It gives you a status of the work your team is currently carrying out, usually over the next week or two.

In next-gen Jira Software projects, your board comes with the following default status columns:

  • To do”, the first column on the board

  • In progress”

  • “Done”, the last column on the board

Cards in the first column on your board (from left to right) are always categorized as to do, meaning no progress has started on carrying out the task.

Cards in the last column of your board are always categorized as done, meaning all work has been completed and the task has been carried out. If you’ve enabled the sprints feature, these issues won’t return to the backlog when you complete your sprint. If you don’t have the sprints feature enabled, these issues are automatically removed from the board after 14 days.

We recommend this lightweight process for starting your project. As your team matures, you may need to add more columns to better control the flow of your team’s work.

Create issues

Besides the Create button in your sidebar, you can quickly create issues directly on your next-gen board and in your next-gen backlog.

Create issues on the board

Note

If you have the Sprints feature enabled, you won't be able to create issues directly on the board; you can only create issues on the backlog, and then add them to the sprint.

Issues represent tasks to be completed. Create issues in any of your board's columns so your team can track work progress.

To create an issue on your board:

  1. Select the + Create issue button at the bottom of any column.

  2. Fill in the required information that answers What needs to be done?

  3. Select the issue type icon on the card to recategorize the task.

  4. Select Create.

We recommend keeping an issue's summary both short and descriptive so your team can scan the board quickly to get an overview of each other’s work.

Other quick ways to create issues on the board

  • In any position on your board: Add an issue in the middle of a column by hovering your mouse between two issues and selecting +.

  • Create multiple issues at once: On your board, select + and paste several lines of text into the box to create an issue for each line. This is especially useful if you want to create issues from a spreadsheet!

Try to keep an issue's details both short and descriptive. Team members should be able to scan the board quickly and get an overview of their team's work. 

Create issues in the backlog

Select Backlog in the project menu on the left and hit + Create issue to add an issue to your backlog. 

Add, edit, and rearrange columns

You can add, edit, and rearrange columns to make the board reflect your team's process.

  • To update a status’s name, click the column’s name.

  • Drag and drop the column’s heading to rearrange the columns.

  • To add a new status column, click the + Create column button beside the farthest column.

  • To delete a status column, hover over the column’s heading and select More (…) > Delete.

tip/resting Created with Sketch.

Tip

If you work in a Kanban style, you can limit the amount of work you allow in any one column. Hover over the column’s heading and select More (…) > Set column limit.

Cards in the first column on your board (from left to right) are always categorized as to do, meaning no progress has started on carrying out the task.

Cards in the last column of your board are always categorized as done, meaning all work has been completed and the task has been carried out. If you’ve enabled the sprints feature, these issues won’t return to the backlog when you complete your sprint. If you don’t have the sprints feature enabled, these issues are automatically removed from the board after 14 days.

Resolved issues have a checkmark on them, like this:

Move issues between columns

As work is completed, you'll want to move issues across your board, to indicate progress. Drag and drop an issue to move it. You can select multiple issues with either the Ctrl (Windows) or Command (Mac) key. Once you've selected multiple issues, you can move them all to a new column, or perform other actions by selecting •••.

Add images to issues

Quickly and easily add images to issues, and choose your favorite to display as the preview on the board:

  1. Open an issue by clicking on it.
  2. Click Add attachment ().
  3. By default, the first image you add will display as the preview. Change it by hovering over a different image and clicking Show on card.

  • Edit or annotate images after they've been attached by hovering over an image and clicking the paintbrush icon.
  • To hide a preview image from displaying on the board, hover over the image and click Hide on card.
  • Switch off the entire feature by going to your board's settings (•••) and clicking Hide cover images.

Choose the best view for your board

As your team works with the board, you might find that you need to cut through the noise to find exactly the right things to pick up and work on, or see what your team is up to.

Next-gen project boards have some default grouping and filtering that can help you get a better visual of your team’s work:

  1. Assignee filter: Display only issues containing a search term, or assigned to a specific person, and hide the rest.
  2. Other filters: Display only issues that contain specific labels or epics, and hide the rest.
  3. Group by: List issues under swimlanes based on the chosen category. 

Search for archived issues after they're done

After 14 days, issues in the done column will be removed automatically from your board and archived, so the board doesn't get cluttered.

To find archived issues:

  1. If you've grouped your board, select the Group by filter and choose None.
  2. In the last column on your board, select the Looking for an older issue? link.

Or:

  1. Click Search () in the sidebar.
  2. Click Advanced search for issues.
  3. From the sidebar, select the Done issuesfilter.
  4. In the filter bar, select the Basic link to see our recommended filters. 
  5. Select the Project dropdown to filter done issues to just your project.

Read more about searching for issues.

Learn more

If you want to learn more, or want to ask us about Jira Software's next-gen projects, join the discussion at Atlassian Community.

NOTE: Anyone can create a next-gen project (unless your Jira admin has implemented a permissions scheme requiring you to have certain permissions).

You will, however, need administrator permissions to create classic Scrum and Kanban projects.