Export a space's content as Word, PDF, or data files

If you need your content accessible outside of Confluence Cloud, it can be exported to various formats, including Microsoft Word, HTML, CSV, PDF, and XML.

Or, if you don’t want to worry about formatting and versioning, you can use your content’s public link to create a safe, view-only version that will look just like it does in Confluence and will always show the latest version.

If you’re a space admin, you can export an entire space or a group of selected pages in a space. Learn more.

The page orientation of the standard exports to Word and PDF is portrait mode.  To change the orientation of the exported document, you'll need to customize the export function.

Export an individual page

To send a page or a blog post to people who don't have access to Confluence Cloud, you can export it as a Word document or a PDF.

To export to Word:

1. Go to the page or blog post and select •••

2. Hover over Export

3. Select Export to Word

To export to PDF:

1. Go to the page or blog post and select •••

2. Hover over Export

3. Select Export to PDF

When you export a single page to PDF, the PDF stylesheet customizations are applied but PDF layout customizations aren't. To make your PDF layout customizations apply to a single page exported to PDF, you'll need to use the 'multiple page' method described below to export the single page. See Customize exports to PDF.

Export a space

Space admins can export a space (or a group of individually selected pages in a space) to PDF, CSV, HTML, or XML. Confluence will create a zipped archive of the CSV, HTML or XML files, or a single, downloadable PDF file.

To export pages to PDF, CSV, HTML, or XML

1. Select Space settings from the sidebar. 

2. Select Export space from the Manage space card.

3. Select PDF, CSV, HTML, or XML, then select Next.

4. Select either a normal or custom export for HTML or PDF, or a Full or Custom XML export (CSV export only has a full export option):

   • Normal Export (HTML and PDF) – to produce an HTML file containing all the pages that you have permission to view.

   • Full Export (CSV and XML) – to produce a CSV or XML file containing all the pages in the space, including those that you don't have permission to view.

   • Custom Export – if you want to export selected pages only, or if you want to exclude comments from the export.

5. Select Export.

When the export process has finished, you can download the exported file.

Customize the appearance of PDF exports

You can add a title page, table of contents, and customized headers and footers to the PDF output. For more advanced customizations, you can apply Cascading Style Sheet (CSS) modifications. These customizations are specific to each space, and you need the 'Space Administrator' permission to apply these customizations. For more information, see Customize exports to PDF.

Notes on PDF exporting

• To export a PDF containing a custom font, see Create a PDF in another font

• The PDF export feature is designed to handle a wide variety of content, but on rare occasions the PDF Export process may fail due to an unrecognized customization. If that happens, the PDF export screen will indicate the title of the page in which the problem occurred, to help you diagnose the cause of the failure.

Notes on HTML exporting

• In the zip file, page attachments are placed in individual folders with names in the following format:
  ...\download\attachments\xxxxxx
  where 'xxxxxx' is the page ID of the page containing the attachments.

• Blog posts aren't included in the HTML export. See the feature request: CONFCLOUD-14684

• There is currently a bug that prevents HTML space export when the space is larger than 3 GB. You can track progress here: CONFCLOUD-62985.

  • As a workaround, you can select Custom Export to export certain pages.

Notes on XML exporting

• See Importing a Confluence Space for notes on restrictions when importing a space to Confluence Cloud.

Organization admins can block exports

Your organization may choose to prevent people from exporting data in particular product instances or with certain classification levels.

Migrating content from server to cloud

If you're migrating from Confluence Server to Confluence Cloud, you can use the Confluence Cloud Migration Assistant to migrate your content and spaces.