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Manage your content tree

The content manager is an administrator tool available in Confluence Premium and Enterprise.

The content manager is a tool that space administrators of Confluence Premium or Enterprise can use to efficiently manage all content in a space (pages and whiteboards).

It inserts a duplicate view of the content tree into an informational table. This allows admins to assess their content before applying actions, like archive or delete, to hundreds of selections at a time.

Teammates and administrators of Confluence Standard don’t have access to this tool, but they can archive a nested group or delete a nested group, directly from the content tree.

The Manage content tree screens shows All content. Some titles are selected. Archive and Delete buttons are above the table.

Filters and actions

The following filters and actions are (or will soon be) available in the content manager — but we’re continuing to build out new functionality.

Let us know what other filters and actions you’d like to see here, by clicking the Give Feedback banner in Space settings.

Available filters

  • Inactive pages

Available actions

As a best practice we recommend using the content manager for heavy bulk cleanup — and using automation rules (another premium feature) to keep things tidy moving forward.

 

To filter inactive pages

  1. Go to the space in Confluence Cloud.

  2. Select Space settings from the sidebar.

  3. Select Manage content tree from the Manage content card.

  4. Select the Inactive pages filter.

    1. “Inactive” is content that hasn’t been viewed, updated, or commented on.

    2. Whiteboards and databases are excluded.

    3. Pages with children are excluded.

  5. Select a timeframe from the dropdown.

The Manage content tree screen shows the Inactive pages filter selected. An active dropdown shows a range from 7 to 365 days.

“Inactive pages” won’t return a complete list. It specifically filters pages that don’t have children. This serves as a safety measure due to the way permissions are inherited in Confluence:

Nested content inherits view permissions from the parent by default. If either the child or parent are moved without first setting specific permissions for each page, there is a risk of accidentally revealing content to an unintended audience.

To archive or delete a nested group in its entirety, select the preferred action from the parent’s More actions menu. You’ll see an option to include nested content when you archive or delete.

After a nested group is archived, inherited permissions will remain intact in the archive — and in the content tree if the nested group is restored.

 

To archive or delete multiple selections

  1. Go to the space in Confluence Cloud.

  2. Select Space settings from the sidebar.

  3. Select Manage content tree from the Manage content card.

  4. Apply a filter.

    1. All content shows published pages and whiteboards.

      1. Drafts are excluded because they are only visible to their author.

      2. Databases are excluded because they are still in beta.

    2. Inactive pages shows pages that haven’t been viewed, updated, or commented on.

      1. Pages with children are excluded as a precaution (see the warning above).

  5. Use the checkboxes to make selections.

    1. Available actions appear after selecting a checkbox.

  6. Apply an action.

    1. Archive up to 500 items at a time.

      1. This moves content to the space’s archive where it can still be viewed but won’t clutter the content tree.

    2. Delete up to 100 items at a time.

      1. This moves content to the trash where an admin can permanently purge it.

  7. Follow the prompts to Archive or Delete.

Selecting a checkbox beside parent content will automatically select its nested items as well. Expand the nested group to view and deselect them.

Keyboard shortcuts

  • Press and hold Shift to make a selection of multiple rows at once

  • Press and hold Command (or Alt) to select a checkbox without its nested items

Additional Help