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Archive pages

Archiving a page lets you take an outdated or no-longer-relevant piece of content and store it away from your daily workspace. When you archive a page, you not only remove it from the page tree, you also remove it from quick search. This offers several benefits:

  • Makes it easier for you and your team to find what’s relevant to your current work

  • Reassures people who rely on your content that it’s accurate and up-to-date

  • Keeps your page tree neat and presentable

To dig deeper into the what can be archived, the permissions needed to archive, and what happens afterward, review the following information.

What happens when a page is archived

Archiving a page removes it from your page tree and stores it in the archive. Archived content is excluded from quick search and analytics to keep those functions focused and relevant. However there's an option to include archived content in an advanced search.

Links to archived pages will still work. These links will have an “Archived” lozenge next to it, letting users know it’s a link to an archived page.

You’ll get an email notification if someone else archives a page you created.

Archiving a page disables certain actions, some of which include page editing, commenting, and liking the page. This is designed to preserve the state of pages at the time they’re archived. To get this functionality back, simply restore the pages from the archive.

Find archived pages

To navigate to your space’s archive, scroll to the bottom of the page tree and select Archived pages

Anyone with space access can view the space’s archived pages. Page restrictions still apply, though, which means anyone who doesn’t have permission to view an archived page will neither see it in the archived pages list, nor be able to access it through a direct link.

Each space has its own archive; there is no site-level archive for pages. When you archive a page in a particular space, it goes to that space’s archive.

Likewise, restored pages return to that space’s page tree. From there, you can move them to another space.

Archive a page

  1. Navigate to the page you want to archive 

  2. Select More actions (•••)

  3. Select Archive

Alternatively:

  1. Find the page in the page tree and hover over the title

  2. Select More actions (•••)

  3. Select Archive

Before archiving a page, be sure to check if it has inherited permissions. If it does, then the page is relying on one of its parent pages to control who can view and you might be exposing it to a wider audience by archiving it. To avoid this, set view restrictions on the page you’re archiving.

Archive a page with all of its nested pages (Premium only)

When archiving a page on the premium plan, you’ll have the option to include any nested pages the selected parent page may have—all in one archiving action. This offers you the ability to archive entire branches of your page tree at once.

Keep in mind that nested archiving is an all or nothing action. You can choose to archive all the nested pages (that you have permission to archive), or none of them; there’s no middle ground. If you’d like to keep any of the selected page’s nested pages in the page tree, consider moving them so they’re not nested under it anymore.

Any nested page you don’t have permission to archive (or view) will remain in the page tree and move up according to the new hierarchy (assuming you choose to continue with the nested archive action).

Watch out for inherited permissions on nested pages. Any nested pages “left behind” in the page tree as a result of a nested archive action will have a new parent page. If any pages that are left behind don’t have view restrictions set on them, you could be exposing content to a wider audience than intended.

All pages archived together will maintain their hierarchy in the archived pages list, to preserve the context in which they were organized in the page tree.

Bulk archive (Premium only)

More advanced archiving is available to space admins on the premium plan by clicking on Bulk Archive in a space’s side navigation. There, you can archive up to 500 pages at a time.

To ensure Confluence performs at its highest levels, we capped the number of pages you can archive in a single attempt at 500 pages. We’re working to increase this limit.

To begin selecting pages to archive, simply check the boxes next to the pages you want to archive. Selecting a page will select it and all of its nested pages. To deselect individual nested pages, simply uncheck the boxes.

When ready, select Archive above the table.

To archive a single page, select More actions (•••) and select Archive.

The ability to bulk restore pages from the archived pages list is coming soon.

Who can archive a page

There are two archiving permissions:

  • permission to archive any page in a space

  • permission to archive only your own pages

Give user permission to archive any page in a space

The “Archive” space permission grants the ability to archive any page in the space. This also covers restoring pages back to the page tree. Any page you can archive, you can restore too.

Even with the space-level archive permission, you can’t archive a page you don’t have permission to view.

Only space admins can assign archiving permissions.

To assign the space-level archive permission:

  1. Go to the space in Confluence Cloud.

  2. Select Space Settingsfrom the sidebar.

  3. Select General from the Space permissions card.

  4. Under the “Groups” or “Individual Users” header, select Edit Permissions.

  5. Click into the search field at the bottom of either section and search for the user or group.

  6. Select Add.

  7. Make sure to check the box for Archive under the Pages column.

  8. Select Save all at the bottom of the page.

All users inherently have the permission to archive any page they themselves created. As long as they have the permission to view pages in the space, they can archive their own pages.

Limited actions available on an archived page

To preserve the state of pages at the time they are archived, some page actions will be disabled. If you want to take a disabled action on an archived page, first restore it to the page tree.

If the page permissions allow the following actions, they are available to someone when viewing an archived page.

Action

Available for archived pages

Action

Available for archived pages

View page

YES

Edit page

NO

View comments (inline and page)

YES

Move page

NO

Watch / Unwatch page

YES

Duplicate page

NO

Star / Unstar page

YES

Like page

NO

Add / Remove labels

YES

Share page

NO

Delete page

YES

Add / Edit / Reply to comments (inline and page)

NO

View page restrictions

YES

Like comments (inline and page)

NO

Edit restrictions

YES

Resolve / Delete comments (inline and page)

NO

View attachments

YES

View page in hierarchy

NO

Add / Edit / Delete attachments

YES

Compare page versions and revert

NO

View page history

YES

 

 

Analytics

YES

 

 

Page information

YES

 

 

View resolved comments

YES

 

 

Link to this page

YES

 

 

View source

YES

 

 

Import Word document

YES

 

 

Export to PDF

YES

 

 

Export to Word

YES

 

 

Tasks on a page

YES

 

 

Slack notifications

YES

 

 

Restore

YES

 

 

Last modified on Oct 20, 2021
Cached at 5:37 AM on Oct 25, 2021 |

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