Page archiving is currently in Beta. If you don’t see the option to archive a page:
You may not have permission to archive pages in that space (this is tied to the space-level delete permission)
Page archiving may not have rolled out to your site yet.
Archiving a page lets you take an outdated or no-longer-relevant piece of content and store it away from your daily workspace. When you archive a page, you not only remove it from the page tree, you also remove it from quick search. This offers several benefits:
Makes it easier for you and your team to find what’s relevant to your current work
Reassures people who rely on your content that it’s accurate and up-to-date
Keeps your page tree neat and presentable
Archive a page
Navigate to the page you want to archive
Open the More actions menu (•••)
What happens when a page is archived?
Archiving a page removes it from your page tree and stores it in the archive. An archived page is also excluded from quick search, advanced search, and analytics.
Links to archived pages will still work. These links will have an “Archived” lozenge next to it, letting users know it is a link to an archived page.
You’ll get an email notification if someone else archives a page you created.
While you may not have permissions to archive pages in a space, you’ll be able to view pages in the archive as long as the page’s permissions allow you to. If someone doesn’t have permission to view an archived page, neither will it appear in the archived pages list for them, nor will they be able to view it if they have the direct link.
Available page actions when archived
To preserve the state of pages at the time they’re archived, some of the page actions you can take are limited. To perform any of these disabled actions, restore it to the page tree first.
(assuming page permissions allow)
|Add / Edit / Reply to comments (inline and page)|
Like comments (inline and page)
Resolve / Delete comments (inline and page)
View page in hierarchy
Compare page versions and revert
View comments (inline and page)
Watch / Unwatch page
Star / Unstar page
Add / Remove labels
View page restrictions
Add / Edit / Delete attachments
View page history
View resolved comments
Link to this page
Import Word document
Export to PDF
Export to Word
Tasks on a page
Find archived pages
You can find archived pages in the archive section of each space. To navigate to the archive, scroll to the bottom of your page tree, and click on Archived pages.
Each space has its own archive; there is no site-level archive for pages. When you archive a page in a particular space, it goes to that space’s archive.
Likewise, restored pages return to that space’s page tree.
Restore an archived page to the page tree
There are two ways to restore a page from the archive back to its active status in the page tree:
directly from an archived page
from the archived pages list in the archive
If you don't see an option to restore a page, you may not have permission to restore pages in that space.
Directly from an archived page
While viewing any archived page, you’ll see a banner message across the top that labels it as an archived page. In the text of that banner, you’ll find a Restore link.
Choose a destination from the dropdown (the page you're restoring will appear under this parent page)
From the archive
Scroll to the bottom of your page tree and click Archived pages
In the list of archived pages, find the page you want to restore, click the More actions menu (•••) on that page’s line item, and click Restore
Choose a destination for the page in the page tree
Who can archive a page?
Permission to archive is tied to the space-level delete permission, so people who have permission to delete pages in a space will also be able to archive and restore pages.
Page restrictions can also prevent users from archiving a page. A user can’t archive a page they don’t have permission to view.
How do I give someone permission to archive in my space?
Go to Space settings
Click Permissions in the primary tab menu
Under the “Individuals” header, click Edit Permissions
Click into the search field at the bottom of “Individuals” and search for the user’s name
After selecting the user, click Add
Make sure to check the box for Delete under the Pages column
Click Save all at the bottom of the page