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Page archiving is currently in Beta. If you don’t see the option to archive a page:

  1. You may not have permission to archive pages in that space (this is tied to the space-level delete permission)

  2. Page archiving may not have rolled out to your site yet.


Archiving a page lets you take an outdated or no-longer-relevant piece of content and store it away from your daily workspace. When you archive a page, you not only remove it from the page tree, you also remove it from quick search. This offers several benefits:

  • Makes it easier for you and your team to find what’s relevant to your current work

  • Reassures people who rely on your content that it’s accurate and up-to-date

  • Keeps your page tree neat and presentable

Archive a page

  1. Navigate to the page you want to archive 

  2. Open the More actions menu (•••)

  3. Click Archive

What happens when a page is archived?

Archiving a page removes it from your page tree and stores it in the archive. An archived page is also excluded from quick search, advanced search, and analytics.

Links to archived pages will still work. These links will have an “Archived” lozenge next to it, letting users know it is a link to an archived page.

You’ll get an email notification if someone else archives a page you created.

While you may not have permissions to archive pages in a space, you’ll be able to view pages in the archive as long as the page’s permissions allow you to. If someone doesn’t have permission to view an archived page, neither will it appear in the archived pages list for them, nor will they be able to view it if they have the direct link.

Available page actions when archived

To preserve the state of pages at the time they’re archived, some of the page actions you can take are limited. To perform any of these disabled actions, restore it to the page tree first.

Action

Can do?

(assuming page permissions allow)

Edit page

(error)

Move page

(error)

Duplicate page(error)

Like page

(error)

Share page(error)
Add / Edit / Reply to comments (inline and page)(error)

Like comments (inline and page)

(error)

Resolve / Delete comments (inline and page)

(error)

View page in hierarchy

(error)

Compare page versions and revert

(error)

View page

(tick)

View comments (inline and page)

(tick)

Watch / Unwatch page

(tick)

Star / Unstar page

(tick)

Add / Remove labels

(tick)

Delete page

(tick)

View page restrictions

(tick)

Edit restrictions

(tick)

View attachments

(tick)

Add / Edit / Delete attachments

(tick)

View page history

(tick)

Analytics

(tick)

Page information

(tick)

View resolved comments

(tick)

Link to this page

(tick)

View source

(tick)

Import Word document

(tick)

Export to PDF

(tick)

Export to Word

(tick)

Tasks on a page

(tick)

Slack notifications

(tick)

Restore

(tick)

Find archived pages

You can find archived pages in the archive section of each space. To navigate to the archive, scroll to the bottom of your page tree, and click on Archived pages

Each space has its own archive; there is no site-level archive for pages. When you archive a page in a particular space, it goes to that space’s archive.

Likewise, restored pages return to that space’s page tree. 

Restore an archived page to the page tree

There are two ways to restore a page from the archive back to its active status in the page tree: 

  • directly from an archived page

  • from the archived pages list in the archive

If you don't see an option to restore a page, you may not have permission to restore pages in that space.


Directly from an archived page

While viewing any archived page, you’ll see a banner message across the top that labels it as an archived page. In the text of that banner, you’ll find a Restore link. 

  1. Click Restore

  2. Choose a destination from the dropdown (the page you're restoring will appear under this parent page)

  3. Click Restore

From the archive

  1. Scroll to the bottom of your page tree and click Archived pages

  2. In the list of archived pages, find the page you want to restore, click the More actions menu (•••) on that page’s line item, and click Restore

  3. Choose a destination for the page in the page tree

  4. Click Restore

Who can archive a page?

Permission to archive is tied to the space-level delete permission, so people who have permission to delete pages in a space will also be able to archive and restore pages. 

Archive and Restore actions are governed by the same permission. There is no differentiation between them. 

Page restrictions can also prevent users from archiving a page. A user can’t archive a page they don’t have permission to view.

How do I give someone permission to archive in my space?

  1. Go to Space settings

  2. Click Permissions in the primary tab menu

  3. Under the “Individuals” header, click Edit Permissions

  4. Click into the search field at the bottom of “Individuals” and search for the user’s name

  5. After selecting the user, click Add

  6. Make sure to check the box for Delete under the Pages column

  7. Click Save all at the bottom of the page