This content applies to the legacy editor and the new editor.

Even in a shared space, you may have a page or blog that you're not ready to share with everyone yet. Or perhaps you have some confidential content that's only meant for a few eyes. Whatever the reason, Confluence lets you set view and edit restrictions at the page level, so you can keep your content as open, or closed, as you need.

Permissions and restrictions aren’t customizable on the Free plan.

Change who can view or edit a page

Confluence is an open by default permissions ecosystem. This means that whenever you publish a page (assuming you haven't touched any settings) it will be accessible by the maximum audience possible. You can change this in your page's Restrictions window. To open this window, click the lock icon () at the top of any page.

The Overview page in your space will not have a lock icon. To access the restrictions window for your Overview page, select the More actions menu (•••) > Restrictions.

Whenever changing anything in the Restrictions window, remember to click Apply, or else the changes won't be saved.

Interpret page access settings

There are 3 primary settings for page restrictions:

  • Anyone can view and edit
  • Anyone can view, some can edit
  • Only specific people can view or edit

Anyone can view and edit

This is the default restrictions setting and means that the given page has no restrictions on it and anyone on Confluence is welcome to the content.

Does the page have inherited restrictions?

"Anyone" can be a complicated term to understand because view restrictions are inherited from parent pages to child pages. If your page's parent page has restrictions around who can view it, then your page inherits that, which means that "Anyone" on your page really means "Anyone who isn't restricted from viewing any of the parent pages."

You can tell if your page is inheriting restrictions from any of its parent pages by looking for the content There are inherited view restrictions, which can be found under the restrictions window's dropdown menu and above the user name search bar.

The same concept applies to restrictions at the space level. Let's say everyone at your organization uses Confluence, but the space your team uses is restricted only to the members of your team. In this scenario, your page inherits that space restriction, so that your page's setting of "Anyone can view and edit" really means "Anyone on your team who has space access can view and edit."

Anyone can view, some can edit

This is a quick way to lock down who can edit the page. By choosing Anyone can view, some can edit, anyone can still view the page, but you remove the ability to edit this page from everyone but yourself.

From here, you can choose specific people who you want to edit the page.

To assign specific people the ability to edit:

  1. Type a user's name or a group into the search bar. (You can add multiple people and groups at once.)
  2. Because anyone can already view the page in this scenario, you can only assign specific people Can edit.
  3. Select Add to add them to the list. 
  4. Select Apply to save the changes.

To remove someone or a group, simply click the Remove link next to their name.

If you want to restrict anyone from viewing your page, you use Only specific people can view or edit.

Editing restrictions are not inherited from page to page 

Unlike view restrictions, if someone is restricted from editing on a parent page, they'll still be able to edit on any child page, unless they're restricted from doing so on the pages themselves.

That said, if someone is restricted from editing at the space level, they will be restricted from editing all pages contained in that space.

Only specific people can view or edit

This is the setting you want for keeping the page private. As soon as you select Only specific people can view or edit, the page will be locked down so that only you can view and edit it.

From here, you can choose specific people who you want to view the page and who you want to view and edit the page. Just type a user's name or a group into the search bar, choose whether they Can view or Can edit, and click Add to add them to the list. You can add multiple people and groups to the list at once.

To assign specific people the ability to view or edit:

  1. Type a user's name or a group into the search bar. (You can add multiple people and groups at once.)
  2. Select Can edit or Can view.
  3. Select Add to add them to the list with the selected view or edit permission. 
  4. Select Apply to save the changes.

To remove someone or a group, simply click the Remove link next to their name.

Some other things to keep in mind

  • Confluence groups
    Instead of applying restrictions to individuals, use Confluence groups to save on typing out individual names. Learn how to create and update groups.
  • Additive permissions 
    Confluence permissions are additive. That is, if someone is in two Confluence groups, and one group has permission to see a page while the other does not, that person will still be able to see the page.
  • A restrictive model
    Confluence's permissions model is set up so that content can only be further restricted from whatever the container is set at. A page cannot have greater access than its container. This creates a ceiling of access. The ceiling could be the site, space, or a parent page, depending on where the restrictions are applied.
  • Anonymous access
    You can make certain spaces, or even your whole site, available to the public — which means they don't need to log in to access your content. You can choose what level of permissions you'd like to grant these users.
  • Mentioning users
    If a user doesn't have access to the page, they won't receive a notification when @ mentioned.

Troubleshoot page access

Inspect permissions

If you're not sure why a user has or doesn't have permission to view, edit, or comment on a page, you can use Confluence's inspect permissions feature. Inspect permissions is only available on Confluence's premium plan.

Admin key

As an admin, there may be times when you need to access content that you haven’t been given permission to view. For example, you may need to unlock a restricted page or space created by an inactive user, or you may need to diagnose content access issues. Admin key allows site admins to access restricted content so they can address these needs.

Admin key is also only available on Confluence's premium plan.

What does the lock icon mean?

You can find the padlock icon that represents a page's restrictions at the top of the page. Primarily, it opens the Restrictions window, but how it displays can also give you a quick clue to who can view the page.

Anyone can view this page. Anyone could be able to edit, but not necessarily.
This page is set so anyone can view it, but it is inheriting view restrictions from one of its parent pages. Only people who have view access on the restricting parent page can view this page.
Only specific people can view or edit this page.

How restricted are restrictions?

If your page has view restrictions, it won't display in the page tree or any macros for people who don't have permission to view it.

For the most part, unless someone else has specifically been given a link to your page, they won't know it exists.


  • If someone has shared a link to a restricted page, or linked to it on another page, the link will have the title of the page as part of the URL. However, they won't be able to tell anything else about the page, including who created it, who has permissions, or when it was updated. 
  • Space admins can see and change the restrictions on any content within their space.
  • Site admins can see and change the restrictions on any content within their site.

Request and grant permissions

Request permission

If you try to view or edit a page that you don't have permission to, you'll see a modal that lets you request that permission. We'll notify you if you're granted permission. 

Grant permission

If someone asks permission to view or edit a restricted page, we'll email whoever is in the best position to grant permission. Our first choice is the page creator. If the page creator is unable to grant permission (if their account is deactivated or if their page access has been revoked), then we’ll send the email to the last person who updated the page. If no page creators or editors are able to grant permission, then we’ll send the email to a space admin instead.

If you receive a permission request, you can choose to grant it, deny it, or ignore the email. That person may ask again, but we don't require a response from you if you don't wish to give one. 

How do permissions all fit together?

Every organization has different needs, so Confluence lets you customize permissions at the site, space, and page level so that they're just right for you.

Here's a quick rundown of how it all works:

  • Open by default: Confluence is open by default, so it won't have any restrictions unless you add them.
  • Global: Your site admin sets this. Global permissions choose what a person can do on your entire site, but only deal with site level actions like whether you can create a space.
  • Space: Set by the space admin, this decides what each user can do in that space.
  • Page: Anyone with space level permission to edit page restrictions can change access to pages.

Space permissions are granted at the space level, whereas page restrictions are designed to further restrict space permissions.

If there are no page restrictions but you still can't view or edit, it's likely because you don't have the necessary space permissions.

For space admins

View all restricted pages in a space

To view restricted pages:

  1. Go to the space and choose Space settings > Permissions from the bottom of the sidebar

  2. Choose Restricted Pages. From here, you can click on the Restrictions icon to remove the restrictions.