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Database fields
Database fields add context to your database entries, like dates, owners, URLs, etc. Use these fields to store, filter, sort, and search your data
Manage fields
To manage the fields of a database, select the Table layout. From there, you can:
Add a new field: Select + in the top right of the database table, then select a field type and give your field a name.
Insert a field: Select ::: on a field and select Insert column before or Insert column after. Then select a field type and give your field a name.
Duplicate a field: Select ::: on a field and select Duplicate.
Delete a field: Select ::: on a field and select Delete.
Rearrange properties: Drag ::: on a field to put your fields in a different order.
You can hold the Shift key to select multiple fields.
Edit a field: Hover over the field and select ⋮ next to the field name, then select Edit field.
To sort or filter a field, Hover over it and select ⋮ next to the field name, then select from the sort and filter options.
What each field does
Each field type in your database serves a unique purpose, allowing you to tailor your entries with specific types of data, such as text, numbers, dates, and links. Understanding what each field does and the options available for customization will help you efficiently organize and utilize your database to its fullest potential.
Basic fields
Basic fields are the fundamental building blocks of your database, designed to capture essential information such as text, images, numbers, and dates. These fields provide the foundation for organizing and categorizing your data effectively.
Text
The text field is best for summaries or descriptions. For example, describing what a project is about.
Field options | Description |
|---|---|
Allow line breaks | Enable this option for longer texts, such as descriptions, to improve readability and formatting. Disable it for short strings, like license keys, to keep the text concise and in a single line. |
Image
Within the image field, you can add visual assets to your database. For example, logos or pictures of team members. You can drag a file from your computer into the property to upload it.
Number
The number field is for values that should only contain numbers in a consistent format—for example, the expected project costs in dollars.
Field options | Description |
|---|---|
Format | The format configuration controls how numbers are displayed once entered. You can select from four preset formats: Number, Percent, Dollar, and Euro. For more customization, select the custom format option, which includes six additional settings:
These options allow you to tailor the number display format to meet your specific needs. |
Date
The date field type lets you add dates to entries.
Tag
Tags offer a configurable list of predefined options to select from. This lets you describe entries in more detail with keywords. These keywords can then be assigned to specific categories such as teams. Tags are also used to define columns when using the board layout for your database.
Field options | Description |
|---|---|
Add item | Use this option to create selectable tabs. To customize the color of these tags, select the colored square next to the tag and select your desired color. |
Allow tag creation | Activate this option to allow the creation of new tags directly within the database, enabling on-the-fly customization. |
Enable multi select | You can enable this option to enter multiple tags per entry. |
User
The user field type adds specific people to each entry.
Field options | Description |
|---|---|
Enable multi select | You can enable this option to enter multiple users per entry. |
Link
Connect entries to external links outside of Confluence. You can link articles or pages from other tools to your Confluence database.
Field options | Description |
|---|---|
Automatic link text | Controls how link text is generated:
Titles may not always be clear. Consider manually editing link text for better clarity. |
Enable multi select | You can enable this option to enter multiple links per entry. |
Page fields
Page fields allow you to integrate Confluence pages directly into your database entries, providing a smooth way to link, display, and manage detailed content. These fields enable you to connect entries with existing pages, create new pages on the fly, and display various page metadata, enhancing the contextual richness of your database.
Page link
Page link fields allow you to link entries to existing Confluence pages or create new pages on the fly. For example, when managing projects, you can connect and create a more detailed, project-specific page with each project entry directly in the database.
Field options | Description |
|---|---|
Enable page creation | Enable this option to create new pages from the page link field. Once enabled, you can configure additional settings to define the location and content of these new pages. Parent item Select where newly created pages are placed. Select a single parent item for all new pages. Initial content Define the starting content for new pages:
|
Enable multi select | You can enable this option to link multiple pages in one entry. |
Page status
You can reference defined page statuses in Confluence and display the status of the Confluence page linked in the page link field.
Field options | Description |
|---|---|
Page link | Select the page link field for which page to display the status. |
Enable status editing | You can enable status editing here if you would like to edit the page status dynamically in the database. |
Page label
The page label field type displays all labels of a page referenced in the database with the page link field.
Field options | Description |
|---|---|
Page link | Select the page link field for which page to display the labels. |
Enable label editing | You can enable status editing here if you would like to edit the page labels dynamically in the database. |
Page details
The page details field enables you to display the metadata of a linked Confluence page. For example, to show who created this page and when or to display rich text from your excerpt macro.
Field options | Description |
|---|---|
Page link | Select the page link field for which page to display the details. |
Display detail | Select the type of page metadata to display in your database:
All values shown in this field are read-only. They update dynamically once the metadata on the page changes. |
Jira fields
Jira fields enable smooth integration with Jira, allowing you to link entries and display related Jira data dynamically. These fields enhance your database's functionality by connecting to Jira issues, providing a comprehensive view of interconnected information.
Jira issue field
The Jira issue field allows you to link your database entry to one or multiple Jira issues. For example, if your team uses Jira to track their development efforts, you can use the Jira issue field to create a simple roadmap in Confluence.
Field options | Description |
|---|---|
Jira instance | Select a connected Jira instance to link to. |
Enable mulit select | You can enable this option to link multiple Jira issues in one entry. |
Jira issue details field
The Jira issue details field enables you to display Jira field details from a linked Jira issue in the same entry. For example, if you have linked a Jira issue in your entry, you can display its assignee in your Database. If the assignee is changed in Jira, it will automatically be updated in your Database.
Field options | Description |
|---|---|
Jira issue details | Select a Jira issue field as a reference for the field details you want to show. You must have a Jira issue field added to your database. |
Jira field | Select which field from the linked Jira instance you want to display in your database. Note that values in this field will be read-only, and they can only be edited from Jira. By default, only standard Jira fields show. To use custom fields, type the text field name into the select field. |
Other database fields
Other database fields allow you to establish connections between different databases, enabling you to link entries, display related details, and maintain a cohesive network of interconnected data across multiple databases.
Entry link
The entry link field allows you to link to entries from another database. For example, if you have a customer database and a database for customer projects, you can link a customer project in one database with a customer from the other.
Field options | Description |
|---|---|
Database | Select or paste the link for the database you want to reference. The linked entries are then displayed based on the name of their title field in their original database. Databases without a title field will show entries as ‘Unnamed entry’ |
Enable multi select | You can enable this option to link multiple entry links in one entry. |
Entry details
The entry link details field lets you look up values from another database. The entry link details field automatically inserts all values of a chosen field from a different database based on your added entry field.
For example, if you have connected the two databases described in the entry link field, you can then reference all entries for a chosen field from the customer database within the customer projects database, for example, the people location.
Field options | Description |
|---|---|
Entry link | Select an entry link field as a reference base to look up values. For this option you need to already have an entry link field in your database, referencing the entries from another database. |
Entry value | After adding the referenced entry link, select which field values you want to display. The values from this field will be automatically inserted into the current database. |
Entry backlink
The backlink field is the complementary field type to the entry link field. Adding a backlink field to your database displays where the respective entry is referenced in an entry link in another database. For example, this can be useful when you connect two databases reciprocally; for instance, you want involved people to be displayed in the projects database and see which projects a customer is part of.
Field options | Description |
|---|---|
Database | Select or paste the link to the database you want to scan for references to the individual entry. The references are then displayed for each entry. |
Display | Select As number if you want to show how often the entry is referenced in the other database. Select As link to show the specific entries, where the currently edited entry is referenced. |
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