What is a Workspace guest?
A Workspace guest is person who is a member of a board, but is not a member of the board’s Workspace.
Sometimes you want to add someone to a board, but you don’t want to add them to the Workspace. You might want to do this when collaborating with outside contractors, interns, or clients, for example. These people are called guests because they’re not Workspace members, but they’ve been invited to a board in the Workspace.
Workspace guests will also count as collaborators in your Workspaces for the purpose of collaborator limits. More about collaborator limits
How to add a guest to a board
Being a guest relates more to the Workspace than to a board. If you invite a person to a board, but don’t invite them to the Workspace that board is in, they’re considered a guest in that Workspace.
You can add a guest to a board in the same way that you would add anyone else to a board. Find steps to add a person to a board
Workspace admins can prevent boards from being shared with guests by restricting invitations to Workspace members only in the Workspace settings.
What can a guest do?
A guest is a normal board member by default and can make changes to the board just like other normal board members.
What can a guest see?
Guests can only see the board they’re invited to. They can’t see any other boards in the Workspace. There isn't a way to prevent someone from seeing specific cards on a board, so they can see all cards on any board they’re invited to.
Remove a guest
To remove a guest from a Workspace, remove them from the board(s) they’ve been added to.
Single board vs. multi-board guests
Single-board guest: A person invited to one board in a Workspace is a single-board guest. This user is not billable.
Multi-board guest: A person who is on two or more Standard or Premium Workspace boards is a multi-board guest in that Workspace. Multi-board guests are billed at the same rate as a normal Workspace member and consume a seat license.
Guests are free on free Workspace boards. Guests on Premium and Standard Workspace boards incur an additional charge when they’re invited to two or more boards in a Workspace.
Why are some guests billable?
Trello provides an identical shared view to all board members, regardless of their association to the Workspace, and board guests can see and use most of the paid features that come with your Standard or Premium subscription.
Guests features in a paid Workspace
Guests have the same features available as other members when in a Standard or Premium Workspace. The only features that are not available for guests are creating and editing collections and making the board into a template.
Workspace membership request
Guests have the option to submit a Workspace membership request. If their request is approved by a Workspace admin, they are converted to a Workspace member. More about Workspace membership requests
Was this helpful?