Rovo relies on and respects the permissions that are set in your third-party products. Content that isn’t restricted may appear for all users in search results, or can be used by Agents or Chat.
Connectors per site
On each site with Rovo, most connectors can only be used to connect to a single workspace. This means that:
On a single Rovo site (for example, yoursite.atlassian.net), you can only connect each product once (Google Drive)
Each different site with Rovo can connect to a different product workspace (your company's Google Drive) using its own connector.
The only connector that can be setup multiple times on a single Rovo site is the Custom website connector.
Figma’s integration with Rovo is based on the individual user’s permissions, without needing to set up a connector. See How Rovo shows Figma results for more information.
次のステップ
Once you’ve setup the connector, each user must connect to the external product to ensure they see only the data they have permission to access. They might not have to perform this step if they have previously connected their Atlassian account to the product.
Once the connector is setup and the user has connected it with the product, Rovo can use and show that data in Search, Chat, and Agents.
How permissions are kept in sync
Once you’ve set up a connector, Rovo sets up a secure sync with the third-party product. When new content is created or removed in that product, the relevant information is synced with Rovo.
This means restricted data in your connected third-party products (for example, a private file or folder in Google Drive) can only be seen and used in Rovo by those users who already have access to that content in such third-party products.
Included below are some scenarios to help you better understand how Rovo handles permissions and changes:
シナリオ
アクセス
Adding a new document without access restrictions to Google Drive, Confluence or Microsoft SharePoint
Visible in Search for everyone using Rovo on your site
Can be accessed through Rovo Chat and Agents by anyone on your site
Adding a private document (only you have access) to Google Drive, Confluence or SharePoint
Only shows up in search results for you
Can be accessed through Rovo Chat and Agents by only you
Adding a document to Google Drive, Confluence or Sharepoint and giving access to select people
Only shows up in search results for those who have access
Can be accessed through Rovo Chat and Agents by those who have access
Deleting a document (Google Drive, SharePoint, Confluence)
Removed from Rovo, including Search, Chat, and Agents
Cannot be accessed
Adding restrictions to a previously unrestricted document (Google Drive, SharePoint, Confluence)
Only shows up in search results for those with permissions
Can be accessed through Rovo Chat and Agents by those with permissions
Removing restrictions from a previously restricted document (Google Drive, SharePoint, Confluence)
Visible in Search for everyone using Rovo on your site
Can be accessed through Rovo Chat and Agents by anyone on your site
A Jira project is made private and only accessible by a team
Visible in Search for everyone in the team
Can be accessed through Rovo Chat and Agents by anyone on that team
