Optimize your number of project role memberships

As your site grows, the number of project role memberships can make viewing, searching, and creating issues slower. Here are different ways to reduce the number of project role memberships. Learn more about managing project role memberships.

Remove suspended users

To reduce clutter in your project role memberships, you can remove suspended users if they won’t require access to your site in the immediate future. This ensures only active users are on yoeur site.

You must be an organization admin to remove a user.

To remove a suspended user:

1. Go to Settings () > User management.

2. Select a user whose Status is Suspended.

3. Select ··· > Remove user.

Replace users with groups

You can streamline project role memberships across your site by creating groups whose users are part of project roles. Determining which users should be part of what group depends on your team structure.

Once you’ve decided how to group your users, you can create and add these groups to project roles.

Create a group

You must be a Jira admin to create a group.

1. Go to Settings () > User management.

2. Select Groups in the sidebar.

3. Select Create group.

4. Fill in the details and select Create.

Add the group to a project role

You must be a project admin to add a group to a project role.

1. From your project sidebar, select Project settings > People.

2. Select Add people.

3. Search for the group you wish to add, and select the project role to add them to.

4. Select Add.

Now that the group has been added to your project role, you can remove the users that were members of this group.

Remove a user from a project

You must be a project admin to remove a user from a project.

1. From your project, select Project settings > People.

2. For every user who you added to a group, select Remove.

Use a project role’s default members

Instead of adding users and groups to project roles across all projects, you can add default members to project roles. A project role’s default members get all permissions that project role grants across all projects.

To do this, you’ll need to add default members to a project role and then grant that project role permissions.

Add default members to a project role

You must be a Jira admin to add default members to a project role.

To add default members:

1. Go to Settings () > System.

2. Select Project roles.

3. Select Manage default members.

4. Under Default users or Default groups, select Edit.

5. Add your default members.

Grant permissions to a project role

You must be a project admin to grant a permission to a project role.

To view the permissions on a project:

1. From your project, select Project settings > People.

2. Select Actions > Edit permissions.

3. Select Grant permission.

4. Choose the permission you want to grant.

5. Select Project role and choose a project role.

6. Select Grant.