Optimize your number of project role memberships

The project role permission clean up tool in the Site optimizer helps administrators improve the performance of their sites by removing project role permissions that are no longer in use.

If you’re looking to manage a large number of project role permissions that are still in regular use, we recommend either of the following options:

• Replace users with groups - Find out how to group users

• Use a project role’s default members - Find out how to manage project roles

To clean up project role permissions using the Site optimizer, select System from your global settings, Site optimizer, then Project role permissions from the sidebar menu.

On this page, you’ll see an interactive graph that shows you:

• the total number of project role permissions in your site

• our recommended ideal number based on performance data

  • This recommendation is not a hard limit, and can be exceeded. However, we feel this number reflects where your site will begin to experience degraded performance.

• your usage compared to this recommended number and

• the last time anyone cleaned your site using this tool

  • if the last action number doesn’t show, it means this feature has never used in your site

Based on these numbers, you can make large-scale changes to the project role permissions in your site, such as deleting them.

Delete unused project role permissions in bulk

1. Under the header Clean up project role permissions, you’ll see all the unused project role permissions in your site.

2. Select the ones you want to delete, then select Delete. In the modal that pops up, confirm your choice.