About Jira Product Discovery
Transform product ideas into business impact.
View permissions
How do Jira Product Discovery view permissions work?
View access level
Views now have an access level that determines which project members or site members can access the view.
Open - Everyone in the project can view. Users with “manage views” permission in the project can edit the view configuration.
Limited - Everyone in the project can view. Only users explicitly listed under “additional access” and Jira admins can edit the view configuration and view permissions.
Restricted - Only users explicitly listed under “additional access” and Jira admins can see or edit the view configuration and view permissions (depending on the role that was set for them).
This is how the view default access level works:
On Premium, a newly created view and all views in a newly created project will have Open as access level.
If you upgrade to Premium, existing views are set to Open and behave the same way as before the upgrade. All users with the role creator can set up a view permission restriction as needed.
When downgrading to Free or Standard, all views behave as Open. That means restricted views will become visible for everyone.
When downgrading and then upgrading again, view permissions will be restored to their original state. They are not lost.
What is restricted for users with Can view access?
When the access level is limited or restricted, you can control which project members can see and which project members can edit the configuration of a view. The below counts as a view configuration:
Rename or delete the view.
Add, edit, or remove the view title, description, or emoji.
Modify view filters or sorting rules.
A viewer can set a view filter or a sorting rule, but the change will not be saved or visible to other users. Refreshing a page will revert it to its previous state.
Modify grouping rules.
Modify which fields are shown on a view.
Edit view-specific settings, for example. Column order in boards, or date fields and time markers for timeline views.
Modifying view permissions.
Who can be granted edit access on views ?
View permissions further restrict project permissions. Hence, the below users cannot edit views even if they are granted a can-edit permissions:
Project members with a contributor role.
Project members with a creator role that does not contain the Manage Views project permissions.
Site users without Jira Product Discovery product access.
Restricting access to specific users or groups
Open a view.
Select the lock icon at the top-right corner of the screen.
Set the access level to Restricted.
Under Additional access in the access dialog, search and select the names of users and groups on the site.
Select the permission: can edit or can view.
Was this helpful?
Still need help?
The Atlassian Community is here for you.