Automatically install the Rovo browser extension across your company

You can automatically install the Rovo browser extension across your organization to increase adoption and make it easy for your staff to use Rovo anywhere they work.

You can do this for Chrome through the Google Admin Console for either:

• your whole organization

• specific groups or units

This method is only available for administrators who manage Chrome policies from the Google Admin console.

Before you begin

If you haven’t setup an extension to be automatically installed through Google Admin Console before, you’ll need to:

1. Put the user accounts or browsers in a group or organizational unit. Only user accounts, not browsers, can be added to groups. For details, see Google’s documentation on Groups and how to Add an organizational unit.

2. Turn on Chrome browser management for the organizational unit. How to turn on Chrome browser management

How to install

To automatically install the extension across your organization:

1. Sign in with an administrator account to the Google Admin console.

2. In the Menu, navigate to Devices > Chrome > Apps & Extensions. If you signed up for Chrome Browser Cloud Management, you’ll need to go to Chrome browser > Apps & extensions.

3. At the top, select the Users & browsers tab.

4. On the left, you can optionally select a child organizational unit or group to limit which users and browsers the extension will automatically install.

5. Hover over the yellow plus (+) icon in the bottom right, and either:

1. Select Add Chrome App or extension by ID and paste in the Rovo extension ID npbjhobkibekbklkghlhfhieggcggpdb and hit Save; or

2. Select the Add from Chrome Web Store and add the Rovo extension.

6. Once you’ve added Rovo, in the panel that opens on the right, under Installation policy, you can select between:

• (recommended) Force install + pin to browser toolbar will give your users quick access to Chat from any page from the top right of their browser.

• Force install if you’d prefer to have the extension not pinned.

7. Select Save (or Override if you’ve selected an organizational unit).

What’s next

To help you have a smooth rollout, it’s important to know what happens next:

1. Your users should see the Rovo Chrome Extension installed the next time they open Chrome. It’ll open an introduction screen that looks like this:

2. They’ll be asked to log in to their Atlassian account.

3. Once logged in, the extension will ask the user whether they’d like to set the Rovo extension as their new browser homepage. Although we recommend it, it’s not required. They’ll see a dialog message like this:

They can choose to:

• Keep it to try Rovo’s new tab page. They can switch this back at any time.

• Change it back if they’d prefer to keep their existing Chrome homepage.

Communicate the change to your organization

Below is a template you can modify and use to let your staff know about the extension rollout. Before you send it out, you need to tailor the messaging by:

1. changing the ‘Universal Search and Chat’ dot point to include any specific third-party connectors you’ve setup to search

2. adding specific use cases or screenshots of how you can use Rovo within your organization

Template

👋 Rovo extension is now rolling out

We’re rolling out the Rovo browser extension to Chrome for all users.

❓What can I do with it?

Take Rovo where you work - the extension gives you quick access to Search, Chat, Agents, and definitions in any tab. Whether you’re searching for information or need help moving work forward, Rovo is here to help through:

• Rovo-powered tab experience:

  • Universal Search and Chat: Quickly search across all Atlassian apps and [any of the 50+ third-party apps your company has connected] for what you need or jump into an AI-powered chat to get knowledge and take action easily.

  • Where your work starts: Access your recent work in seconds, alongside your upcoming calendar events.

• Don’t want a new tab takeover? No problem. You can still use:

  • Contextual Rovo while you browse: Engage with Chat and Rovo Agents on whatever page you’re on (even outside Atlassian) through the easy slide-out panel.

If you want to disable the new tab page, select the ⚙️ gear icon in the top right, and disable Use Rovo as new tab page.

✅ Examples to try out today

[Insert example use cases/visuals for the above - reach out to the Rovo team to help craft for business use case your company cares about most].