Create groups to manage access
Regardless of your user management experience, you’ll likely have permission-based groups automatically created. If you are the exception, follow these instructions to create a group with the Viewer permission.
We’ll note these differences in the content below.
Which user management experience do you have?
Go to Atlassian Administration. Select your organization if you have more than one. You can identify which user management experience you have by checking where your Users page is located.
Centralized | Original |
|---|---|
In Atlassian Administration, Users is located in Directory.  | In Atlassian Administration, Users is located in Apps >  |
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Centralized user management content
When multiple users in your organization need the same permissions or restrictions, you can create a group that will give its users product access in admin.atlassian.com.
As an organization admin, you can create a group. A user access admin can also create groups, but only those that give access to products they administer.
Learn more about using groups to manage product access
Roles for Focus
The following roles are available when assigning app role access:
App admin - has full access to all actions in the app (create, add, view, edit, delete) and full access to Focus admin settings.
User access admin - can administer users and groups for the app, but this role doesn’t have access to the app.
User - has full access to all actions in the app (create, add, view, edit, delete)
Viewer - can view everything in the app. Can star and follow focus areas and views, can comment and react to updates, but can’t create, add, edit, or delete anything else.
The groups for product admins (focus-admins-sitename) and users (focus-users-sitename) are created by default.
To create a group to manage access for Viewers
Go to admin.atlassian.com. Select an organization if you have access to more than one.
You can also get to Atlassian Access using your site or app switcher at the top left of any Atlassian product; then select Administration.Select Directory > Groups.
Select Create group.
Enter a group name. We recommend calling it “focus-viewers-<sitename>”.
Add people to the group. You can search for and select existing users or enter an email, which will send them an invite to join your site.
Select Create Group. The new group detail page appears.
Select Add product in the Group product access section. The Add product to group popup appears.
Select the Viewer role for the the Focus product.
Select the User role for any Jira products you want to use as the source for the work items connected to focus areas.
Select the User role for the Goals and Projects products.
Select Add.
Original user management content
When multiple users in your organization need the same permissions or restrictions, you can create a group that will give its users product access in admin.atlassian.com.
As an organization admin, you can create a group. A site administrator can also create groups, but only within the sites they administer.
Learn more about using groups to manage product access
Roles for Focus
The following roles are available when assigning app role access:
App admin - has full access to all actions in the app (create, add, view, edit, delete) and full access to Focus admin settings.
User access admin - can administer users and groups for the app, but this role doesn’t have access to the app.
User - has full access to all actions in the app (create, add, view, edit, delete)
Viewer - can view everything in the app. Can star and follow focus areas and views, can comment and react to updates, but can’t create, add, edit, or delete anything else.
The groups for product admins (focus-admins-sitename) and users (focus-users-sitename) are created by default.
To create a group to manage access for Viewers
Go to admin.atlassian.com. Select an organization if you have access to more than one.
You can also get to Atlassian Access using your site or app switcher at the top left of any Atlassian product; then select Administration.Select the site's name and URL to open the Admin for that site, then select Groups.
Select Create group.
Enter a group name. We recommend calling it “focus-viewers-<sitename>”.
Add people to the group. You can search for and select existing users or enter an email, which will send them an invite to join your site.
Select Create Group. The new group detail page appears.
Select Add product in the Group product access section. The Add product to group popup appears.
Select the Viewer role for the the Focus product.
Select the User role for any Jira products you want to use as the source for the work items connected to focus areas.
Select the User role for the Goals and Projects products.
Select Add.
Get more details about creating groups.
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