How to Restrict Custom Field Editing in Jira for Specific User Groups

Summary

In Jira Cloud company-managed projects, workflows can be used so that a custom field is only editable by members of a certain group. In the example shown here, we are restricting the Original estimate field.

This guide builds on a community post (Custom field edit restriction based on user/role permission with thanks to its author), providing a step-by-step approach.

Solution

1. Create a screen containing the Original estimate field.  ℹ️ In the screen-edit view, this field is referred to as Time tracking.

2. Go to your project's workflow and click Edit. Click Add status and call the new status Edit Original Estimate. Make sure to check the box that says "Allow all statuses to transition to this one."

3. Click on the transition from All > Edit Original Estimate. In the screen section, select the screen from step 1.

4. Click on the transition again and select Conditions to go to the transition edit page.

5. Select Add condition and add the permission rule you want to execute for this button.

   ℹ️ This rule lets you control access to the Original Estimate field.

6. Publish the workflow.

7. Remove the Original Estimate from your Edit screen. If you haven't already, you will need to create separate "View"/"Edit" screens for your screen scheme if you need the restricted field to remain visible when viewing the issue.

Outcome

• Setting up this workflow results in the following behavior: If you're in the selected group (specified in your workflow condition), you'll see the Edit Original Estimate status in the Status dropdown.

• When they select that status, they will see a screen with the Original Estimate field, which they can edit accordingly.

• Users who are not in the selected group will not see the Edit Original Estimate status as an option.