How to Optimize Automation in Jira Cloud for Improved Efficiency
Platform Notice: Cloud Only - This article only applies to Atlassian products on the cloud platform.
Summary
Learn about the best practices for when to use Jira Cloud automations versus other features like post functions.
Solution
Prioritize and schedule automations
Consider staggering the execution of automation rules using CRON expressions to avoid peak times and reduce the system's load. This can help distribute the execution evenly and prevent bottlenecks.
Audit and optimize existing rules
Review the Automation Audit log regularly to identify rules that frequently show as "in progress" and assess whether they can be optimized or combined with other rules to reduce execution time.
Use conditions and branching wisely
Ensure that conditions and branching logic are used efficiently to prevent unnecessary rule executions. This can help reduce the overall execution time by only running automation when specific criteria are met.
Use post functions and other features
Consider using post functions instead of automation rules for actions that are more suited to workflow transitions. Post functions are executed immediately after a transition and can be more efficient for certain tasks.
Monitor and adjust
Keep an eye on the performance of your automations and adjust the rules as needed. If certain automations are not time-sensitive, consider scheduling them during off-peak hours.
Explore the Jira automation template library
Utilize the Jira automation template library to find common use cases and templates that might be more efficient than custom-built rules.
While there isn't a specific "best practice manual" for automation do's and don'ts, these guidelines can help you optimize your automation processes. For more detailed information, you can refer to the Jira Automation Guide and explore community discussions on the Atlassian Community.
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